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Created by Gannon Nordberg

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Quick Start Guide for New Remote Workers

Foundation Setup

• [ ] Create main PARA folders in Documents:
  • [ ] 01-Projects
  • [ ] 02-Areas
  • [ ] 03-Resources
  • [ ] 04-Archive

Project Folder Setup (01-Projects)

• [ ] Create sub-folders for each active project:
  • [ ] Client name or project name as folder title
  • [ ] Add project deadline to folder name if applicable (e.g., "Website Redesign - Due May 15")

Areas Folder Setup (02-Areas)

• [ ] Create sub-folders for ongoing responsibilities:
  • [ ] Team Management
  • [ ] Finance
  • [ ] Health
  • [ ] Professional Development
  • [ ] Home Office

Resources Folder Setup (03-Resources)

• [ ] Create sub-folders for reference materials:
  • [ ] Templates
  • [ ] Research
  • [ ] Tutorials
  • [ ] Brand Assets
  • [ ] Meeting Notes

Smart Folder Setup

• [ ] Create essential Smart Folders:
  • [ ] Recent Work (modified in last 7 days)
  • [ ] Due This Week (red tag)
  • [ ] Current Client/Project Name

Color Tag System

• [ ] Set up tag favorites in Finder Preferences:
  • [ ] Red: Due this week
  • [ ] Orange: In progress
  • [ ] Yellow: Waiting for input
  • [ ] Green: Complete/Archive
  • [ ] Blue: Reference material
  • [ ] Purple: Personal projects

Finder Sidebar Optimization

• [ ] Add to Favorites in Sidebar:
  • [ ] PARA main folders
  • [ ] Smart Folders
  • [ ] Color tags

Weekly Maintenance Schedule

• [ ] Set up weekly Calendar event for "Digital Reset"
• [ ] Create maintenance checklist:
  • [ ] Move green-tagged items to Archive
  • [ ] Review Projects for completion status
  • [ ] Update tags on active files
  • [ ] Clean Desktop and Downloads folders
  • [ ] Empty Trash

Mac Productivity Tips